Policy 5322 – District Credit Card Use

      The District will issue a credit card in its name to the Purchasing Agent for the use of its officers and Superintendent and Assistant Superintendent for authorized expenses. However, authorized personnel must submit purchase orders and follow the District purchasing policies and procedures for those school business related expenses, prior to the use of the credit card.

      This credit card will only be for those purchases of goods and services that require a credit card and do not accept other payment methods and/or is a more cost effective solution as determined by the Purchasing Agent.. Any other reason for credit card use must be approved by the Assistant Superintendent, prior to use.

      Expenses incurred on each credit card will be paid in such a manner as to avoid interest charges.

      The credit cards will be locked in a secure place in the Business Office. If approved to use the credit card, a log will be maintained, and itemized signed receipts must accompany the return of the credit card.

      Any individual who makes an unauthorized purchase with a District credit card will be required to reimburse the District for the purchase.

 Adopted: 08/17/13