Policy 1720 – Minutes

The Board minutes are a legal record of the activities of the School Board as a public corporation having the specified legal purpose of maintaining public schools.  The minutes of all meetings will be kept by the District Clerk or, in their absence, by the Superintendent or designee.  The minutes will be complete, accurate and maintained in accordance with law. All minutes must be signed by the District Clerk when approved. Unless otherwise provided by law, minutes will be available to the public and posted to the District website within two weeks from the date of a meeting; draft copies, so marked, are acceptable, subject to correction.

Minutes of executive sessions need not include any matter which is not required to be made public by the Freedom of Information Law (FOIL).

The minutes of each meeting of the Board of Education will  state:

  1. The type of meeting;
  2. The date, time of convening, and adjournment;
  3. Board members present and absent;
  4. Board members’ arrival and departure time, if different from opening or adjournment times;
  5. All action taken by the Board, including a record or summary of all motions, proposals, resolutions, and other matters formally voted upon, with evidence of
  6. those voting in the affirmative and the negative, and those abstaining.

Minutes of Executive Sessions

Minutes will be taken at executive sessions of any action that is taken by formal vote. The minutes will consist of a record or summary of the final determination of the action, the date, and the vote. However, this summary need not include any matter which is not required to be made public by the FOIL.

If action is taken by a formal vote in executive session, minutes will be available to the public and posted on the District website within one week of the date of the executive session.

Education Law §§ 1721, 2121, and 3020-a
Public Officers Law §§ 87, 103, 103-a, and 106

NOTE: Refer also to Policy #1510 — Regular Board Meetings and Rules (Quorum and Parliamentary Procedure)

Adopted:  4/25/01
Revised: 10/13/22